There are a few agencies that offer work by board room, but the results vary widely. This is because the skills of those who handle board meetings vary so much.
They may be exceptional at using a computer, but may not be knowledgeable enough about web design or HTML to understand the problems they face when they get in front of a live audience for online board meetings. To the extent they understand the challenges, the boards may not even get any further than that. The important point is that all the board room technical information should be translated into understandable, compelling presentations.
Web designers have to spend hours creating presentations for board meetings.
They make many different kinds of presentations. One of the most powerful ways to get a presentation across is to have a technical consultant to explain how to use the software.
They can help the executive director or CEO and his team present a comprehensive web design and coding for each board meeting. However, the IT specialist can only communicate via e-mail, so a separate person has to be there to print the board minutes. That makes it hard to get everyone’s point across quickly and concisely.
As well as the IT person, all the technical issues and other information needs to be incorporated into the board meetings. Board members need to know who will be presenting on each topic, when, where and why they are coming. If the technical staff in question cannot deliver their explanation of what they mean by various concepts, then there is a major risk of people getting confused.
Technical consultants and the board personnel can also help improve the online board meetings. That is easier said than done, however. The two groups have a lot of power and influence at the same time.
One person plays a big part in setting the agenda and creating the mood for a meeting.
It is one thing to hear a technical explanation of a certain concept in a technical report, but very different when the presenter tries to explain it verbally to a room full of people. After listening to the presenter, the board might ask him to repeat his points, but that does not really help them understand what he meant in the first place.
Technical person who has developed some expertise in the subject may understand the presentation better. However, this is not always possible. The technical advisory board and other board members have to discuss and provide feedback on the discussion board before the topic can be discussed in the meeting.
When the technical consultant is effective, the board can hear them within ten minutes or so. This is a short period of time. The presenter has to communicate a concept in such a way that it is easily understood by everyone in the room.
Then there is the matter of the presentation. Everyone in the room needs to understand the information presented in the presentation, and they can do this by sitting down in front of the computer and reading it. They may not understand everything at first, but they will understand it better after repeated viewing of the presentation.
So, yes, you can get board meetings completed by board room without a technical advisor. But you may have a technical advisor available, if necessary. The presentation needs to be well organized, easy to understand and make sense to everyone.